Advanced Summer Program for students age 11-14
who show high promise and love mathematics


Refunds

Sometimes a family wishes to withdraw their registration for camp. On rare occasions (it has only happened once) a family wishes to withdraw their child after camp has started. Also on rare occasions (it happened for the first time in 2014) we dismiss a child for serious and repeated violation of our standards of behavior. Under which of these circumstances does the family get a refund? We answer below.

The fundamental principle driving our answers is this: At some point, usually a few weeks before camp starts, our host institution asks us exactly how many people will attend and commits us to pay for that many whether or not they all come. They do this because they have to commit resources to serve us. Once we have to commit to pay for the guaranteed number, any refund to you is a loss for us.

Withdrawal Requests Prior To Camp
If the request to cancel is received by May 31, only an administration fee of $100 will be charged. This means, if a deposit or full payment has been made, the total amount paid will be refunded less the administration fee of $100.

For requests received after May 31, no refund is made unless the student cannot come to camp due to medical reasons and has appropriate documentation from a physician. In this case, the total amount paid is returned less an administration fee of $100. If the request is not due to medical reasons, then the parent/guardian of the student is responsible to pay the full fee that had been assessed (the full fee less any reductions at the time of payment).

Withdrawal Requests During Camp
Requests made after the camp has commenced will be considered similarly to requests made before camp but after May 31. Thus, no refund will be made unless the student can not continue to attend camp due to medical reasons of a physical nature. In the event of discontinuance due to medical reasons – as attested by physician – the camp fee will be refunded on a pro-rated basis. Homesickness or mental problems will not be considered as enabling factors for refunds.

Dismissals from Camp
There will be no refund if we dismiss a student.

How to Request a Refund
Refund requests must be in writing – either email (smaurer1@swarthmore.edu) or postal mail (address varies depending on whether we are already at camp). In most cases refunds are issued within 30 days.

Special Circumstances
The policy above is meant to address individual situations. What if there is a general disruption, say an pandemic that closes the camp or shuts down airlines, or a natural disaster that disrupts the host institution? In such cases MathPath cannot guarantee refunds to everyone affected. We, like other institutions, would have to play such an unprecedented situation by ear, and our ability to make even partial refunds would depend on how much money we can get back from the host institution and others we have already paid.

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